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Executive Administrative Assistant II - (PS21928 KT)

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Administrative Support
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PS21928 Requisition #
Your Talent. Our Vision. At Anthem, Inc., it’s a powerful combination, and the foundation upon which we’re creating greater access to care for our members, greater value for our customers, and greater health for our communities. Join us and together we will drive the future of health care. 

 

This is an exceptional opportunity to do innovative work that means more to you and those we serve at one of America's leading health benefits companies and a Fortune Top 50 Company.


Executive Administrative Assistant II

L. Ben Lytle Center 220 Virginia Avenue Indianapolis, Indiana  - Location

 

We have a fantastic opportunity to join our dynamic  team as the Executive Administrative Assistant to our SVP Chief Marketing officer.


The Impact You Can Make: 
.  In this role, you will partner closely with our SVP to ensure that their office is efficient, moves at the speed of the business, and is responsive to our associates, leadership team, and external partners. This is a critical role and we are interested in speaking to individuals who have not only have lived in the executive support world, but can’t imagine themselves anywhere else!  Anthem is a fast paced, innovative and forward thinking company, so we are excited to seek out an individual who has a strong internal drive, focus on relationships, and inherent ability to maintain the highest standards of confidentiality and professionalism. 
 

  • The executive leader is able to successfully achieve departmental, company-wide, and personal objectives thanks to all of your assistance.
  • Team meetings are expertly coordinated, communications are effectively transmitted, and everyday tasks just seem to flow more smoothly ever since you came on board.
  • Because of your close attention to detail, high level of trustworthiness, and recommendations for improvement, the success rate for the projects you manage has never been higher! 
  • You are a relationship builder, and your presence improves collaboration within the leadership team as well as with the entire HR organization.

 

Primary duties may include, but are not limited to:
 

Calendar Management: 

  • Manage day-to-day complex schedules in such a way that the executive is able to complete their obligations and action their priorities in an organized, efficient way
  • Take into consideration calendar priorities based on both professional and personal priorities
  • Coordinate internal and external meetings including but not limited to team meetings, off-site meetings, one-on-one meetings, conferences, town halls, etc. 
  • Book appropriate travel within travel policy taking into account costs, schedules, travel time and personal time between meetings
  • Manage the team meeting calendar, understanding potential conflicts with enterprise activities

Executive Engagement: 

  • Proactively coordinate all executive engagement, correspondence and interactions 
  • Manage follow up on all executive meetings 
  • May act as a Meeting Recorder-summarizing action items precisely.
  • Partner with peers and direct reports of the executive to manage cross-functional initiatives from conception to completion
  • Partner with the other department Executive Assistants to ensure clear communication and alignment between the CEO and all of our senior leadership 

Business Administration:

  • Create, maintain, and edit presentations, documents, and spreadsheets for meetings
  • Submit accurate expense reports in a timely manner adhering to policy. 
  • Assist in expense management for team and for events 
  • Assist in overseeing budget and procurement activities
  • Conducts more complex research to assist executive with inquiries or issues.
  • Coordinate all logistics for department events and meetings
  • Responsible for securing requested information and compiling various reports and analyses.
Additional Responsibilities:
  • Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive skill and knowledge of organization policies and procedures
  • Conducts more complex research to assist executive with inquiries or issues
  • May assist with training of staff
  • Other administrative duties as requested
Anthem, Inc. is ranked as one of America’s Most Admired Companies among health insurers by Fortune magazine and is a 2018 DiversityInc magazine Top 50 Company for Diversity. To learn more about our company and apply, please visit us at careers.antheminc.com. An Equal Opportunity Employer/Disability/Veteran

Executive Administrative Assistant II

HS diploma

8 years of experience working as an executive administrative professional

Microsoft Office Products (Word, Excel, Outlook, PowerPoint)

Excellent communication and organization skills, ability to set priority and work under pressure with changing deadlines.

Ability to follow through and complete multiple tasks in a timely manner.

Supported managers and above

Coordinating Meetings

Preparing correspondence with minimal directions

Completing travel expenses

Screening email- taking the initiative to forward/respond to email on managers behalf

Maintaining multiple calendars

Catering arrangements for meetings

Knowledge of Business English including punctuation, spelling and grammar

Excellent communication skills (both written and verbal).

 

Preferred

Supporting remote staff

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Total Rewards

Explore Anthem, Inc.'s Total Rewards

Total Rewards is Anthem, Inc.'s overall program of benefits – from health care coverage to a winning culture and everything in between. We know that one size does not fit all when it comes to personal decisions about things like balancing your work and home life or saving for your retirement. That’s why our program is specifically designed to offer associates flexibility and choice.

Click the links below to learn more about Anthem, Inc.'s Total Rewards, and then use the "Flextimator" to model your approximate bi-weekly costs for the benefits in which you might choose to enroll.

2019