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Executive Administrative Assistant I - Investor Relations - Indianapolis, IN (PS21980 KT)

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Administrative Support
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PS21980 Requisition #

Your Talent. Our Vision. At Anthem, Inc., it’s a powerful combination, and the foundation upon which we’re creating greater access to care for our members, greater value for our customers, and greater health for our communities. Join us and together we will drive the future of health care. 


 

This is an exceptional opportunity to do innovative work that means more to you and those we serve at one of America's leading health benefits companies and a Fortune Top 50 Company.


Fortune Top 50 Company.

Seeking talent who can represent the office of the VP of the Investor Relations with a high level of professionalism and organization.

 

Location:  L. Ben Lytle Center at  220 Virginia Avenue Indianapolis, Indiana (This position requires you to work in the office on a daily basis, no work from home option)

 

This Executive Administrative Assistant will be responsible for working closely with and managing the office of the VP of the Investor Relations.  This is an important and visible position both internally and externally.  The successful candidate will need to be capable of performing advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skills and knowledge of the organization and its policies and practices.

 

Serves as an intermediary between the executive and management, customers and associates. Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses. Maintains the daily appointment calendar. Determines priorities and monitors the status of projects. Responsible for travel arrangements, meeting coordination and conferences. May act as a Meeting Recorder-summarizing action items precisely. May provide direction and/or oversee other department administrative/clerical associates Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures. Provides superior quality outcomes by taking ownership of administrative services to ensure quality work. Handles more complex administrative duties. Conducts research to assist executive with inquiries or issues. Demonstrates full competence in own area of work, including excellent organizational skills. Makes significant contribution to work team. Works without significant guidance.

 

Primary Duties:

Good understanding of corporate policies including Marketing standards

Acting as the administrative point of contact between the executives and internal/external clients

Undertaking the tasks of receiving calls, take messages and routing correspondence

Handling executives’ requests and queries appropriately

Produce reports, presentations and briefs

Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

Full comprehension of office management systems and procedures

Exemplary planning and time management skills

Ability to multitask and prioritize daily workload

High level verbal and written communications skills

Discretion and confidentiality

Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

Prepare internal and external corporate documents for team members and industry partners

Schedule meetings and appointments and manage travel itineraries

Reconcile expense reports

Arrange corporate events to take place outside of the work place, fund-raising events and staff appreciation events

Maintain an organized filing system of paper and electronic documents

Uphold a strict level of confidentiality

Develop and sustain a level of professionalism among staff and clientele


Anthem, Inc. is ranked as one of America’s Most Admired Companies among health insurers by Fortune magazine and is a 2018 DiversityInc magazine Top 50 Company for Diversity. To learn more about our company and apply, please visit us at careers.antheminc.com. An Equal Opportunity Employer/Disability/Veteran.

Requires

HS diploma

5 years of experience working as an executive administrative professional

Microsoft Office Products (Word, Excel, Outlook, PowerPoint)

Excellent communication and organization skills, ability to set priority and work under pressure with changing deadlines.

Ability to follow through and complete multiple tasks in a timely manner.

Supported managers and above

Coordinating Meetings

Preparing correspondence with minimal directions

Completing travel expenses

Screening email- taking the initiative to forward/respond to email on managers behalf

Maintaining multiple calendars

Catering arrangements for meetings

Knowledge of Business English including punctuation, spelling and grammar

Excellent communication skills (both written and verbal).

 

Preferred

Supporting remote staff

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Your Skills.
 Our Opportunities

As one of America’s largest health benefits companies, we at Anthem have a profound appreciation for service. Our organization proudly supports our nation’s active, reserve and veteran military service members and their spouses.

This is an exciting opportunity to advance your life and career, while still protecting and serving others. Come see for yourself why Anthem is recognized as a Top Employer by GI Jobs and among the “Best of the Best: Top Veteran Friendly Companies” by US Veterans Magazine.

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